CONSTITUTION OF THE TIDEWATER PAF USERS' GROUP (TPAFUG) ARTICLE I. NAME AND PURPOSE 1. The name of this organization will be the Tidewater PAF Users Group (TPAFUG). 2. The purposes of TPAFUG will be: a. To provide a non-profit social/fraternal organization wherein individuals with common interest may meet to foster study, evaluation, testing, exchange of ideas and genealogical data, and dissemination of information to interested parties concerning computers using the Genealogical Management System for Home Computers (Personal Ancestral File (tm)), published by The Church of Jesus Christ of Latter-Day Saints. b. To make available the results of the above, at no charge, to The Church of Jesus Christ of Latter-Day Saints and educational systems in the local area. ARTICLE II. MEMBERSHIP 1. Membership will be open to any person who demonstrates an interest in furthering the purposes and objectives of TPAFUG. 2. All members shall have the rights and privileges of membership, may hold office, and are eligible to vote, if dues are paid up to date; and remain members as long as they are not delinquent in the payment of dues, unless expelled from membership. ARTICLE III. DUES AND ASSESSMENTS 1. The amount of dues will be determined by the Bylaws and may be changed from time to time by adoption of a new Bylaw. 2. No member is entered on the rolls of the group until they have paid their dues. 3. A member delinquent in the payment of dues is suspended from the privileges of membership, and is dropped from the rolls if all dues then owed have not been paid within sixty days after the date of the suspension. Members who have had their privileges of membership suspended will be notified in writing of the suspension. 4. Special assessments may be established by a two-thirds majority vote of the members present at any meeting. Members must be notified in advance of the date of this meeting and reason for this special assessment. ARTICLE IV. OFFICERS 1. The officers are a President, a Vice-President, and a Secretary-Treasurer. 2. Duties of officers a. President - The President is the chief executive officer of the group. He/She presides at all meetings of the group and at all meetings of the Executive Committee. He/She appoints all committee personnel and delegates all committee chairmen. He/She assigns projects to the appropriate committees. He/She speaks on behalf of, and in the name of, the group whenever a matter in the group's field of interest is raised and requires presentation of the group's point of view. He/She is the group's official representative at meetings of cooperating and affiliated organizations. He/She is an ex-officio member of all committees. b. Vice-President - The Vice-President will act in the place of the President in his/her absence. The Vice-President will be an ex-officio member of all committees. The Vice-President will coordinate all activities for meetings. The Vice-President will perform other duties as directed by the President. c. Secretary-Treasurer - The Secretary-Treasurer is the recording officer of the group and is the custodian of its records. He/She will maintain the financial records and make reports as required concerning the financial status of the group. He/She will perform other activities as usually pertains to the office. 3. These officers constitute the Executive Committee. The President is the Chairman of the Executive Committee. 4. The Executive Committee has all the powers of the group in the intervals between meetings. This Committee will meet on call of its Chairman, or on request of any two members of the Committee. 5. Elections will be held at the Annual Meeting. Written nominations of candidates who have agreed to serve as officers, if elected, will be accepted by the Secretary-Treasurer during the 30 day period prior to the Annual Meeting. Candidates may also be nominated from the floor at the Annual Meeting. If there is more than one candidate for a vacancy, the office will be filled by written ballot. The candidate receiving the largest number of votes is elected. 6. Each successful candidate assumes office on the first day of the month which next follows the month during which they were elected. They serve until their successor is installed. 7. If a vacancy should occur in any office other than President, a replacement will be named by the Executive Committee. In the event that a vacancy occurs in the office of President, the Vice-President will assume the office. 8. Officers will serve no more than two consecutive terms in any one office. ARTICLE V. MEETINGS 1. Regular meetings will be held at least once a month. 2. Special meetings will be held on call of the Executive Committee. Members will be notified of the date and the reason for the special meeting. 3. Two-thirds of the membership, by signed petition, may instruct the Executive Committee to call a special meeting, indicating in the petition the reason for the meeting. On receipt of such a petition, the Executive Committee will call the special meeting. 4. Those present at a meeting shall constitute a quorum. 5. The rules contained in Robert's Rules of Order shall govern the group in all cases to which they are applicable, and in which case they are not inconsistent with this Constitution. 6. The order of business for regular meetings will be a short business meeting followed by the scheduled program. 7. An Annual Meeting will be held in January. At this meeting, new officers will be elected. ARTICLE VI. DISPOSAL OF PROPERTY 1. Since the group may come into possession of property by direct purchase or by donation, it may be necessary to dispose of such items from time to time. Proceeds from the sale of such property will be deposited into the TPAFUG treasury. ARTICLE VII. AMENDMENTS 1. The group may adopt new Bylaws by affirmative vote thereon. The affirmative vote of two-thirds of those present will be sufficient to pass a Bylaw. 2. A Bylaw may be repealed by passing a Bylaw to that effect. 3. This Constitution may be amended by the affirmative vote of two-thirds of the members in good standing, provided that no vote will be taken on the proposal to amend the Constitution unless advance notice has been given. This advance notice will be given at a regular meeting of the group and all members not present will be notified of the vote by the Secretary-Treasurer.